Monica D.

* Provides administrative support for the Practice Administrator * Type routine and confidential correspondence, drafts, reports, contracts and memos * Bookkeeping and coding using QuickBooks, patient reimbursement, employee reimbursements, credit card reconciliation, expense reports * Attend meetings, prepare and distribute meeting minutes, take record of the minute and distribute transcript after * Create fliers, documents, notices, invoices and labels as needed * Renew Doctor and PA licenses as needed; renew hospital privileges, memberships and subscriptions as needed * Distribute mail daily, mail packages as needed * Manage vendors such as landscapers, handyman, cleaners, and electrician * General upkeep of the office, ordering supplies for the office and specific items for departments as needed (such as MRI, X-ray, PT) * Make bank deposits and sends checks weekly to lockbox * Order injections as needed and keep log of sign out * File paperwork and keep office organized * Scans documents as needed * Schedule meetings as needed * Arrange travel as needed * Updating calendar * Special Projects as assigned

* Complete new item forms, change forms, promotion forms and display forms for retailers * Communicate effectively between manufacturer, retailers and brokers as needed * Purchase order transmission, tracking and changes * Preparation and logistics for yearly trade show * Invoice and deductions as needed * Record keeping of corporate deletes for future invoicing and deductions * Prepare and create category review slides for Sales Managers * Pull data from IRI and Tableau as requested * Make business plan adjustments as needed * Planogram checks and PowerPoint creation yearly to assess accuracy * Point of Sale reports as needed * Product Plan creation and upkeep * Sample room upkeep including ordering new samples, stocking, organizing, shipping to customers * Submitting recommendations of new and deleted items for category reviews * Training on-coming staff * Basic office duties such as answering phones, office upkeep, ordering supplies, mail, booking hotels, ordering lunch for clients, upkeep of company condo, booking travel for Sales Managers * Maintain to-do list for Sales Managers * Updating and maintaining files via dropbox

* Scheduling and maintaining two key executive's business and personal calendars * Track and build business development relationships * Research available grants and perform initial reach outs * Make travel arrangements, both business and personal, for executives and clients, both domestic and abroad * Monitor expenses and file expense reports * Aid executives with personal and business related to-dos * Research and plan educational and research summits and conferences both abroad and domestic * Research companies, drug pipelines and white papers as needed * Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents involving complex and non-routine matters * Research upcoming relevant conferences and medical summits * Assist as needed with care and contact and care of VIP patients * Assist as needed with social media, fundraising and outreach * Copy-edit white papers, MOOC's, proposals and documents as needed

Oversaw the day to day functioning of the Individual Supports Program (10/09-5/11) and the Natick Village Program (5/11-2/12) in the DD division. Treatment plans, medication management, hoyer lift, personal hygiene, banking, cooking, shopping, activities, following support plan, hiring, training and firing of staff, daily schedules, daily notes etc.