Lucy G.

Assisted Deputy Vice President & General Counsel and 4 Lawyers, direct reports. Updated the Proxy for the Company, and reduced it by 60%, created new graphics and charts. Expense reports/Travel Arrangements/Organizing meetings. Board Meeting preparation. Calendar and Travel Management.

Work with Director and Human Resource VP to stream line all process and procedures. Managed team members in the absence of the Director. Managed all Legal Documentation, created database for same. Coordinated all travel, domestic and international expense reports. Translated documents from French to English. Maintained the Director’s on-going calendar, and all presentations. Assisted the Human Resource Director with the planning and execution of all company events.

Managed a $2-Million-dollar Company Credit Card use to book travel for employees who didn’t qualify for company credit card. Reported monthly expenses to Director. Authorized all travel requested. Maintained detailed database with specifics of employees’ travels. Coordinated in office meals, special events, trainings. Negotiated with vendors to get the best value for the company. Prepared and edit correspondence, communications, presentations and other documentations for the Unifi (Project developed to “unify” all financial reporting efforts with all the countries outside of the US using Oracle) Project. Newsletters, bulletins, and informational materials for internal or external audiences. Prepared project related communications such Saved the company three times my salary within the first 6 months of employment by negotiating ground transportation, meals, and hotel stays, to name a few. Handle extensive travel itinerary preparation with intricate detailing both domestic and international; Prepared expense reports. Effectively communicated across the organization to increase Unifi awareness, readiness and a direct line to support our end client. Supported training programs. Assisted with measuring training success metrics and monitoring feedback from the business. Worked with the Change Management Work stream.

Managed confidential Human Resource contracts of High level department personnel. Translated confidential documents from Portuguese to English. Records Management Officer for the Legal Department. Worked closely with Chief Administrative Officer in balancing the budget by country. Business Recovery Coordinator: Maintain Crisis Management documentation up to date, Monthly Conference calls; Maintain Departmental Call tree updated. Supported ten in house attorneys, with responsibilities in Central, South America and the Caribbean, i.e. Travel with intricate detailing, Expenses applying Citi Policy and procedures, Head Count of all Legal Attorneys reporting to General Counsel, Pro-Bono Reporting and budget, Executive Board meeting prep and town hall. Complied biweekly, monthly, and quarterly reports used to manage personnel and budget. Manage all outside law firm invoices from inception to payment and maintain records. Liaison for Summer Intern. Managed Maintenance tickets (New Software, move furniture, new Blackberry) Purchased Office Supplies and coordinate Birthdays and Anniversaries. Back-up for the Executive Assistant to the General Counsel.

Supported the General Counsel; Point person for general and overall day-to-day Legal Department functions. Supervised and trained the Legal Department support staff [3 assistants]. Maintained General Counsel’s agenda and provided logistics/materials for meetings. Handle extensive travel itinerary preparation with intricate detailing both domestic and international. Including visas, intricate itineraries and informing local American Embassy. Worked on Due Diligence documentation, review each contract one by one, of Original Productions for Brazil, Argentina and Mexico. Worked with producers and/or entertainment sellers and negotiated best terms for HBO. Worked with Producers and Original Production Attorneys to meet deadlines. Assisted in house attorneys with Legalization of Agreements to be used overseas. Coordinated the legal files and helped created database to archive files not needed in office. Coordinated department special events i.e. team building, birthdays, promotions, corporate runs, mentored summer interns. Organized and facilitated project-based work.